ProTenders Privacy Policy

Effective Date: 6/2/2011


ProTenders respects your privacy. This privacy policy provides you with information regarding how your data is collected and used by us on Please read this privacy policy carefully. By accessing the services provided by ProTenders on our Web site you agree to the collection and use of your data by ProTenders in the manner provided in this privacy policy.

Information Collection & Use

In order to use this Web site, you must first complete the registration form. During registration you are required to provide us with contact information such as your name, email address, trade license number, and a password. We use this information to create an account for you, allow you to set tasks for yourself or other employees, view tenders, begin new tenders, trade with other companies, and to contact you about the services on the site in which you have expressed interest.

Adding Employees

You have the ability to add additional employees to your account, if you choose to do so we will ask for their name, phone number, email address and whether or not you wish to add them as an administrator, procurer, or auditor. We use this information for the sole purpose of allowing them access to the tenders created for your company.

Communications from the site

  • Service-Related Announcements:

    We will send you service-related announcements on rare occasions when it is necessary to do so. For instance, if our service is temporarily suspended for maintenance, we might send you an email. Generally, you may not opt-out of these communications, which are not promotional in nature.

  • Notifications:

    You choose what types of email communications you receive and how often you wish to receive it. You may choose to receive an email when tenders are created, updated or posted, when document sets are submitted, reviewed or rejected, if a bid has been submitted or withdrawn, if invitations have been accepted or rejected, if a clarification request has been issued, replied to or closed, when a user is added or deleted to the company profile, if a new transaction is issued or completed. Simply log into your account select “my profile” and select the communications you wish to receive and how often you wish to receive them.

    We will send you emails regarding press releases or blog posts that have been posted to the site, you may at anytime opt-out from receiving these types of communications by logging into your account and indicating your preference or by utilizing the unsubscribe link located at the bottom of each communication.

We do not share, sell, rent or trade your personal information with third parties other than as disclosed within this privacy policy.

We will share your personal information with companies that provide services to help us with our business activities such as processing your payment or offering customer service. These companies are authorized to use your personal information only as necessary to provide these services to us.

We may also disclose your personal information:

  • As required by law, such as to comply with a subpoena, or similar legal process
  • When we believe in good faith that disclosure is necessary to protect our rights, protect your safety or the safety of others, investigate fraud, or respond to a government request,
  • If ProTenders is involved in a merger, acquisition, or sale of all or a portion of its assets, you will be notified via email or prominent notice on our Web site of any change in ownership or uses of your personal information, as well as any choices you may have regarding your personal information.


A cookie is a small text file that is stored on a user’s computer for record-keeping purposes. We use cookies on this site. We do not link the information we store in cookies to any personally identifiable information you submit while on our site.

We use cookies on this site to analyze trends, to help us recognize you as a unique visitor (in the form of a number) when you return to the site, to see how many times an individual visits certain pages of the site, and to track and target the interests of our users to enhance the experience on our site.

The use of third party cookies is not covered by our privacy policy. We do not have access or control over these cookies.

Clear Gifs (Web Beacons/Web Bugs)

Our third party tracking utility partner employs a software technology called clear gifs (a.k.a. Web Beacons/Web Bugs), that help us better manage content on our site by informing us what content is effective. Clear gifs are tiny graphics with a unique identifier, similar in function to cookies, and are used to track the online movements of Web users. In contrast to cookies, which are stored on a user’s computer hard drive, clear gifs are embedded invisibly on Web pages and are about the size of the period at the end of this sentence. We do not tie the information gathered by clear gifs to our customers’ personally identifiable information.

This Web site contains links to other sites that are not owned or controlled by ProTenders. Please be aware that we, ProTenders, are not responsible for the privacy practices of such other sites. We encourage you to be aware when you leave our site and to read the privacy policies of each and every Web site that collects personally identifiable information. This privacy policy applies only to information collected by this Web site.

Access to Personally Identifiable Information

If your personally identifiable information changes, or if you no longer desire our service, you may correct, update, amend or request deletion of inaccurate information by making the change within the ‘my profile’ section of your account or by emailing us at

If you wish to correct, update, amend or request deletion of inaccurate information or delete an account of an employee that has been added to your account you may do so by making the change within the ‘my profile’ section of your account or by emailing us at the email address listed above.

We will retain your information for as long as your account is active or as needed to provide you services. If you wish to cancel your account or request that we no longer use your information to provide you services contact us at We will retain and use your information as necessary to comply with our legal obligations, resolve disputes, and enforce our agreements.


The security of your personal information is important to us. We follow generally industry standards to protect the personal information submitted to us, both during transmission and once we receive it. No method of transmission over the internet, or method of electronic storage, is 100% secure, however. Therefore, we cannot guarantee its absolute security. When you enter sensitive information (such as credit card number or account information) on our order forms, we encrypt the transmission of that information using secure socket layer technology (SSL).

Changes to this Privacy Policy

We may update this privacy policy to reflect changes to our information practices, If we make any material changes we will notify you by email (sent to the e-mail address specified in your account) or by means of a notice on this Site prior to the change becoming effective. We encourage you to periodically review this page for the latest information on our privacy practices.